The Function of Administration Department

The Department lies within the Directorate of Finance and
Administration. It is tasked with providing administrative and
logistical support to the entire organization.

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Mandate of the Administration Department include:

General office Management and Running.
Transport Management.
Registry Management.
Assets Management.
Property Management.
Security and Safety.
General Office Management and Running provides services, which include:


Provision of offices for all staff.
Provision of all office equipment for use by staff e.g. Computers.
Ensuring a clean and secure office environment.
Ensuring availability of adequate lighting, water, telecommunication,
email, fax, computers etc.
Providing, where possible, designated parking for vehicles.
Ensuring availability of stationery. All stationery must be procured
within the PPDA Act and guidelines
Ensuring availability of adequate photocopying services/facilities.
Setting of internal operating rules.
Transport Management

Every staff is supposed to be provided with transport in the discharge
of his/her official duties.
The department is responsible for the acquisition of transport ( cars,
trucks and motorcycles)
It provides fuel for all vehicles, ferries, motorcycles, plant and equipment.
It is in charge of repairing and Maintenance of all vehicles, trucks
and motor cycles.
Registry Management

All incoming and outgoing mails must go through the registry.

The registry must have in place good and efficient record filing and
trucking systems for all the records i.e. all mail must be recorded in
a mail book, filed and the file sent to the addressee for action. The
registry shall maintain a file movement book for tracking all station
files.

Assets Management

This includes;
Acquisition of assets
Management of assets (engraving, locating, checking/counting etc)
Recommending disposal of assets
Property Management

Management of all the property of includes buildings installations e.g
quarry sites, land etc.
Security and Safety

Security is supposed to be provided at all sites.
Security should be for all assets and property.
Users must ensure safety of assets in their possession.
Security shall be provided through hiring of a reputable firm.
Risk assessment must be conducted to determine what special areas the
security firm shall cover.


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